Job Openings

Bookkeeper

Marquand Books, a renowned publisher of fine art books and exhibition catalogues with a legacy spanning almost 40 years, is seeking a part-time Bookkeeper to join our Seattle Office. The ideal candidate possesses exceptional organizational, project management, and problem-solving skills, meticulous attention to detail, and thrives in a collaborative environment. This role reports directly to the President + Creative Director and supports the administration of Marquand Books and our two internal companies: I/O Color and Smart-Rights.

This is a part-time position (20-25 hours per week) offering a competitive starting wage of $34 per hour, commensurate with experience. Benefits include an iPhone, bus pass, paid holidays and vacation days, and a flexible work environment. The position is based in Seattle, WA, and requires three on-site days per week. Qualified bookkeepers with high-level skills in general office administration who are interested in being considered for a full-time role are encouraged to indicate their interest in their cover letter.

DUTIES AND RESPONSIBILITIES

Reconcile Balance sheet accounts, including Accounts Payable, Accounts Receivable, Bank, and Credit Card accounts; categorize transactions; and collaborate with our CPA and Accountant to ensure accurate tax documentation
Record deposits in QuickBooks and process bills for payment in Brex
Complete month-end close procedures, including reconciliation of bank and other balance sheet accounts, and prepare financial statements for management
Serve as the primary point of contact for all fiscal inquiries related to client billing, vendor payments, and payroll
Communicate with vendors and clients to send invoices, receive payments, and collect W-9 and other necessary forms
Maintain a strong knowledge of GAAP
Run bi-weekly payroll
Distribute annual royalty payments to our distribution clients
File annual 1099s for our freelance and distribution clients
Provide financial insights and recommendations to management to support strategic decision-making
Maintain the General Ledger
Maintain confidential documents and files in accordance with required retention guidelines
Collaborate with other departments to gather relevant financial information

Qualifications

Proficiency in QuickBooks and understanding of double-entry bookkeeping, with the ability to record transactions accurately
Strong attention to detail, excellent organizational skills, effective communication skills, and ability to meet deadlines
Ability to generate accurate financial reports based on recorded transactions
Experience with Macintosh OS and Google platforms
Proficiency in QuickBooks, Microsoft Word, Excel, and Google Suite
Demonstrated creativity, curiosity, and strong attention to detail
Ability to work independently, professionally, and accurately to complete projects in a fast-paced, project-driven environment
Talent for managing up: prioritize active listening, understand overarching goals, ask thoughtful questions, be solutions-oriented, and seek feedback and guidance
Proven capability to problem-solve, take initiative, set priorities, and exercise good judgment
Exceptional organizational, written communication, math, and problem-solving skills

Preferred Qualifications

Experience with collaborative project management and team software or apps (e.g., Gusto, Airtable, ClickUp, Slack)
Interest or experience in museums, visual arts, and publishing

MINIMUM REQUIREMENTS
High school diploma or GED, with a bookkeeping certification and/or associate degree in accounting preferred, and two to four years of experience providing support for a small business or mid-size department. Equivalent education/experience may substitute for minimum qualifications.

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Please apply here.

The position is open until filled

Posted February 2025

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